In today’s digital-first world, professionals need to access their data and applications from anywhere, securely, reliably, and efficiently. 

For law firms, this need is even more critical, with sensitive client information and case files requiring top-tier protection and 24/7 availability.

That’s where Virtual Desktops, also known as cloud desktops and Desktop as a Service (DaaS), come into play.

What Is a Virtual Desktop?

A Virtual Desktop is an IT solution that allows users to access their desktop environment, including files, applications, and settings, from virtually any device with an internet connection. 

Rather than storing data on a physical device, everything lives in a secure data center or centralized private cloud infrastructure.

Types of Virtual Desktops  

Understanding the different types of virtual desktops can help law firms and other businesses choose the best solution for their needs.

VDI (Virtual Desktop Infrastructure)

VDI is an on-premises solution where virtual desktops are hosted on dedicated servers managed by your internal IT team. This option offers strong control and performance but requires upfront investment and ongoing maintenance.

RDS (Remote Desktop Services)

RDS is a Microsoft-based solution where multiple users share a Windows server, accessing a common desktop environment. While cost-effective, RDS has limitations in flexibility and customization.

DaaS (Desktop as a Service) 

Desktop as a Service (DaaS) is a managed solution where a third-party provider hosts and maintains the virtual desktop infrastructure, handling everything from software updates to data security.

Benefits of Virtual Desktops

Here are some of the main benefits of transferring your law firm to a cloud desktop.

Security

Virtual desktops centralize your data in the cloud instead of on individual devices, reducing the risk of data loss from theft, damage, or cyberattacks. 

Plus, they include built-in features that make securing your IT easier:

• Enterprise-grade encryption
• Multi-factor authentication
• Regular updates
• 24/7/365 monitoring and threat detection

One minor data breach can lead to the loss of clients and thousands of dollars.

Mobility

Access your desktop from anywhere, at home, in the office, or in court, using any device. This flexibility enables attorneys and staff to remain productive and responsive, regardless of location.

According to our 2025 survey, the most significant benefit of cloud technology is the ability to work from anywhere. This emphasizes the continued importance of flexible, safe options for working from anywhere on any device.

Cost Savings

Say goodbye to the need for expensive servers and a large internal IT staff. With DaaS, firms only pay for what they use, turning capital expenditures into predictable operating expenses.

Additionally, outdated technology can incur hidden costs, such as lost productivity and increased security risks.

Scalability

Need to onboard new attorneys quickly? Virtual desktops can be provisioned in minutes, making it easy to scale your firm’s IT resources up or down based on staffing needs.

Flexibility

Whether you’re working from a laptop, tablet, or even a phone, your desktop environment remains consistent and fully functional. No need to worry about syncing files across devices or using remote VPNs.

Centralized Management

All desktops are managed from a central system, allowing for:

• Seamless software updates
• Patch management
• Security policy enforcement across your entire team
• Easier compliance reporting and auditing

With one point of control, your IT becomes more streamlined and efficient.

Disaster Recovery

In the event of hardware failure, natural disaster, or ransomware attack, your desktop environment can be restored quickly from the cloud, minimizing downtime and protecting your client data.

Although it may not be the most attention-grabbing benefit, our 2025 survey found that backup and business continuity ranked as the second-most cited advantage of cloud adoption.

Increased Productivity

With fast access, reduced tech disruptions, and reliable performance, virtual desktops keep your team focused on what matters most, serving clients and winning cases.

Key Use Cases of Virtual Desktops For Law Firms 

So, how do law firms actually see the impact of virtual desktops like DaaS in their day-to-day work?

• Remote and Hybrid Work: Lawyers can securely access case files and client information from courtrooms, home offices, or while traveling.
• Mergers or Growth: Quickly onboard new attorneys and staff without overhauling the IT infrastructure.
• Client Confidentiality: Ensure all client communications and data are protected by top-tier cybersecurity measures.
• BYOD Policies: Allow employees to bring their own devices while keeping firm data safe and separate.

But you don’t have to take our word for it. Here are a few examples of how real law firms saw great results with a virtual desktop.

Virtual Desktop Case Studies

Leading law firms are turning to virtual desktop solutions like Boxtop to overcome IT challenges, enhance security, and support flexible work environments. Here are three firms that transformed their operations by embracing Desktop as a Service (DaaS).

Jones Jones

Jones Jones is a leading New York defense law firm that, since its founding in 1998, has stored all of its work on physical servers. As they grew, their technology needs grew with them.

With increasing security demands and a growing need for remote work, Jones Jones realized a change was necessary.

By moving their entire IT to DaaS, they were able to increase employee productivity, improve their security, and comply with necessary cybersecurity regulations.

A.Y. Strauss

A.Y. Strauss, a commercial law firm in New Jersey, needed additional IT support and a deeper level of expertise to accelerate their growth.

They wanted to further strengthen their security against the ever-growing range of cyber threats. Additionally, they required updated infrastructure that could seamlessly scale with their IT needs. 

With a virtual desktop, A.Y. Strauss achieved security and stability, plus a true partner they can turn to for their IT needs.

Reger, Rizzo, & Darnall LLP

Reger, Rizzo, & Darnall LLP was struggling to efficiently scale their IT to meet its growing needs. Additionally, maintaining their on-premise servers necessitated upgrades and replacements that were costly and time-consuming.

Although the firm implemented other remote cloud desktop solutions, they suffered from performance issues and did not support the productivity of attorneys and staff working outside the office.

With Boxtop, Reger Rizzo & Darnall enhanced every aspect of their firm’s IT, eliminated their issues, and gained accessibility, scalability, security, and a seamless experience.

Embracing Virtual Desktops With Tabush Group

Virtual desktops are no longer just a nice-to-have; they’re a must for law firms that want to stay competitive, secure, and agile. 

We specialize in helping law firms modernize their IT infrastructure without the hassle or cost of managing it themselves. With Boxtop, our DaaS solution, you get a secure, scalable, and simple IT solution built for how legal professionals work today.

Contact us today to learn how Boxtop can transform your IT experience and empower your legal team.